Guide
What is a team AI workspace?
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A team AI workspace is one place where a whole team uses AI with the same business context. The team shares its knowledge, prompts and permissions, so every member gets answers based on the same SOPs, product documents and policies.
A personal AI assistant only knows what one person tells it. A team AI workspace keeps that context for the whole team, so new members and repeat tasks start from what the team already knows.
What a team AI workspace includes
- A shared knowledge base: SOPs, product documents and policies that give AI tasks business context.
- A shared prompt library: the team’s best prompts, ready for everyone to use.
- Memory: the workspace remembers projects, decisions and preferences.
- Integrations: connections to email, documents, chat and calendars.
- Admin controls: permissions, audit logs and usage reports.
- A clear data policy: your content is not used to train AI models.
How to choose a team AI workspace
- Check that the team can share knowledge and prompts, not only chats.
- Check which AI models you can use, and whether you can change them.
- Check the integrations against the tools your team uses every day.
- Read the data policy: who processes your data, and is it used for training?
- Check the admin controls: permissions, audit logs and offboarding.
- Ask who helps you set up the workspace and your knowledge.
Helium One: a team AI workspace by Neural Arc
Helium One is the Helium AI plan for teams of five or more. It gives a team a shared knowledge base, a shared prompt library, AIM (Adaptive Intelligence Memory), integrations with Gmail, Google Drive, Slack, Notion and Outlook, and admin controls. Helium One coordinates several AI models through ModelBeat. The Neural Arc team sets up each workspace with you.
Frequently asked questions
- What is the difference between a team AI workspace and ChatGPT?
- A personal ChatGPT account only knows what one person adds. A team AI workspace shares knowledge, prompts and memory across the team, with admin controls over who can see what.
- Who needs a team AI workspace?
- Teams that repeat the same kinds of work, such as sales, operations, support and marketing, and want every member to use the same business context.
- Is company data safe in a team AI workspace?
- It depends on the vendor. Read the data policy before you buy. In Helium One, prompts, outputs, uploaded documents and AIM memory are not used to train AI models.
- How do I start with Helium One?
- Contact the Neural Arc team at hello@neuralarc.ai. The team helps you set up the workspace, add your knowledge and invite members.